I don’t know about you but every time I try to plan a party, arrange a night out with a group of friends, or even if I’m just trying to find out how many are coming over to watch the big game I feel like I’d have better luck winning the lotto than I will have with people RSVPing. Sure I can call everyone, send out invitations, create a facebook event, or even use that cool service “e-vite”, but it never fails…people just don’t feel the need to RSVP anymore. I doubt this will ever change and I doubt anyone will find a way to make people RSVP. Do it, and you’re a sure win for the Nobel peace prize. Oh and even if you do get everyone to RSVP that doesn’t mean that they will actually show up. Things happen. Life happens. Airports happen. Kids get sick. Then there’s uncle Carl who wasn’t invited but found out from your future brother in law about the party and decided to come anyways.
Our advice? First off tell people, everyone you meet as a matter of fact, of the significance of RSVPing. Second, if things are tight enough that you need to know 100%, call people. Enlist the help of a couple friends. It’s the only sure fire way to know 100%. In general, for most events over 100 people we see around a 80% redemption rate. That may be lower if more of your guests are out-of-towners, or whether the event is in the middle of the week, or if there is a holiday within a couple days of the event. Regardless of the RSVP situation we recommend that you plan on 5% more than your anticipated guest count. Worse case scenario, you get to take some food home or if we cater for you we’ll take it by the Lighthouse Mission.
Next time you receive an invitation, I bet you will respond. 🙂